Administrative Officer

This Administrative Officer position is located in Digital Health Service at the VA Connecticut Health Care System, West Haven Campus. This position is full time at 40 hours per week. Major duties: Duties include but are not limited to: Serves as the personnel management expert for DHS, performing or overseeing the full range of human resources requirements. Makes recommendations relating to various personnel policy issues and advises the Program Administrative Chief on personnel management matters and problems for clinical and administrative staff. Coordinates activities and performs analytical trending and evaluative work associated with Digital Health such as consults, authorizations, payments, VSSC, Community Care Contracts. Provides guidance to administrative employees, including the Program Support and Medical Support positions for both clinical and administrative programs. Provides input for annual performance appraisals and provides ongoing guidance and oversight for day-to-day administrative operations of the Programs. Acts as the liaison with Human Resource Management System (HRMS) in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, terminations, reassignments, and all other human resources related matters. Provides advice and assistance to supervisors, managers and staff concerning federal and agency personnel processes and procedures by interpreting human resources regulatory, policy, and procedural requirements. Manages the procurement and contracting for the DHS Programs. This may include preparing procurement requests, evaluating proposals for work, acting as COTR for procurements, and/or maintaining procurement and contracting records. Manages contracting and procurement for small procurements that require varying approaches. Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs, performing cost analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with contractors. Prepares and reviews purchase order for supplies and nonexpendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of DHS. Exercises authorizations for obligation and expenditures of funds. Monitors and manages DHS equipment, space and supplies. Performs and/or manages equipment annual inventories, ensures preparation of necessary paperwork to tum in unnecessary equipment, report missing equipment or request replacement/additional equipment as necessary to maintain efficient and safe functioning of theDHS Program. Work Schedule: Monday - Friday 8:00am - 4:30pm Compressed/Flexible Work Schedule: Not Authorized Telework/Virtual/Remote Work: Authorized Position Description/PD#:Administrative Officer/PD689-04098-O Relocation or Travel Incentives: Not Authorized Recruitment Incentives: Not Authorized Pay: Competitive salary and regular salary increases. Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions. by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). Notifications: This position is not a Bargaining Unit position. Selectee may be required to work at any VA Connecticut Healthcare System campus, as needed. May be required to attend conference at other facilities or other VA sites on occasion. The incumbent may be required to travel to other VA campuses and CBOC's. Selectee may be required to work at any VISN 1 Healthcare System campus, as needed. Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for other current permanent Federal agency employees. Requirements: You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.