Program Administrative Specialist

The position is located in the Department of Surgery. The position serves as the Administrative Specialist and provides the overall administrative support to the service. This may include interpreting, developing, and implementing administrative policies; defining administrative requirements; and/or providing advice to top management on related issues. The position provides direct line support to all subspecialties and units comprising Surgical Services. Major duties: Duties and responsibilities include, but are not limited to: Manages short-term and long term projects for the service. Manages daily administrative operations; timekeeping, reports, maintains files, and Surgical Service administrative organization. Prepares reports and service dashboards to support program decisions. Assist with contracting activities, supports contract renewals, and new requests, and serves as a Level I Contracting Officers Representative upon certification. Initiates, plans, and implements process improvements. Assists with Human Resource actions; recruitment, position descriptions, and functional statements. Consistently communicates and treats all stakeholders in a courteous, tactful, and respectful manner. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday. 8:00am-4:30pm. Telework: his position may be authorized for Ad-hoc telework. Virtual: This is not a virtual position. Position Description/PD#: Program Administrative Specialist/PD10597O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.