Administrative Officer

Serves as the Administrative Officer (AO) within Nursing Services which has several service lines at John D. Dingell VA Medical Center. The position is supervisory and provides technical and administrative supervision of a small staff. Directs, performs, and oversees all administrative functions for the assigned service including but not limited to program administration, personnel management, business operations, quality assurance and a variety of related administrative matters. Major duties: Duties Working closely with the Associate Chief of Staff (ACOS) and the Associate Chief Nursing Service (ACNS) of the assigned service to ensure successful administrative operations. Keeps the ACOS and ACNS apprised of progress toward goals, provides recommendations regarding performance improvement, identifies areas of risk and provides status reports regarding the overall business operations of the service. Serves as the business manager of the assigned service, working closely with administrative service chiefs throughout the medical center to ensure effective, efficient processes that meet regulatory requirements. Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Prepares comprehensive reports with findings and recommendations based on varied management and administrative considerations. Directs administrative support services to ensure that inquiries, correspondence, timekeeping, ordering of supplies, and actions for the area of responsibility are addressed appropriately. Contacts the originating office to recommend changes, etc. before documents are forwarded to higher levels. Articulates the reasons for changes to service chief and senior staff in order to facilitate timely and accurate revision. Determines the need for and initiates/completes special studies and evaluations (including Reports of Survey) as needed to ensure the continued efficient functioning of the Service. Must be familiar with Cerner applications, VISTA, DSS, VSSC, SharePoint and various Microsoft Office application software including Outlook, Word, Excel, PowerPoint and Access. Prepare position descriptions (PDs), functional statements and information related to various position postings for administrative review and submission to Position Management Committee, entering requests and changes in MSS and updating and submitting organizational charts for review and approval. Exercises human resources responsibility by initiating requests for recruitment, interviewing and selecting employees, complying with EEO objectives; planning and assigning work, and maintaining accurate and current position descriptions. Ensures service compliance with all mandatory training requirements. Identify the training and development needs of section personnel. Maintains oversight of all fund control activity, travel budget requests, payroll (FTEE, overtime, unscheduled hours etc.) and contracting actions/reports. Ensures accuracy of DSS mapping and workload collection. Monitors and evaluates condition of facilities in assigned area of Responsibility. Oversee the collection, analysis, and management of data relevant to the Nursing Service's operations, including timekeeping records, office productivity metrics, trends, and other pertinent nursing needs. The incumbent is responsible for routinely assigning work assignments to subordinates based on priorities and skill set, assuring work assignments are completed in a timely manner. The incumbent keeps managers informed of the status of on-going personnel actions. The incumbent calls to the attention problems that require organization's human resources office intervention or correction. Work Schedule: 7:00 AM - 3:30 PM Monday - Friday Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD94524-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.