Administrative Officer

This Administrative Officer position is in Social Work services at the VA Boston Healthcare System located at the Brockton location. This position is a full-time at 40 hours per week. Major duties: The Administrative Officer provides administrative and operational support to Social Work Service at the VA Boston Healthcare System. Major duties include, but are not limited to: Manages daily administrative operations, including personnel coordination, budget support, purchasing, supplies, equipment, space utilization, and timekeeping. Develops and implements administrative policies and procedures to improve service operations and meet VA and accreditation requirements. Performs budget analyses and assists leadership with planning and managing service resources. Coordinates personnel actions, onboarding, staff and trainee orientation, credentialing support, and peer review processes. Coordinates contracting activities, develops scopes of work, supports contract renewals and requests for new services, and serves as a Level I Contracting Officer's Representative upon certification. Manages purchasing card activities, supply ordering, and inventory tracking. Collects and analyzes workload, access, productivity, and program performance data to identify opportunities for improvement. Prepares reports, presentations, charts, and dashboards to support program evaluations and leadership decisions. Coordinates with clinical teams, the Business Office, and Group Practice Management to improve clinic operations, encounter completion, and coding processes. Maintains communication with training affiliates and assists with trainee qualification and credential verification. Organizes staff meetings, training events, and seminars across service locations. Represents Social Work Service on committees and coordinates responses to facility requests, patient safety reports, inspection findings, and patient concerns. Work Schedule: Full-time, Monday- Friday 8:00 a.m. to 4:30 p.m. Compressed/Flexible: Not authorized. Telework: Ad-Hoc only. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD523-041980 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Report- Not required. Pay: Competitive salary and regular salary increases. Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66. Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions. by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). Notifications: This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for internal or other current permanent Federal agency employees. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is NOT a Bargaining Unit position. The incumbent may be required to travel to other VA campuses and CBOC's. May be required to attend conference at other facilities or other VA sites on occasion. Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required is primarily sedentary with some walking, standing, bending and carrying light items such as files, papers, books, extensive computer work, etc. and does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.