Management & Program Analyst

The Cincinnati VA Medical Center is seeking a Management & Program Analyst. The incumbent serves as a Management and Program Analyst for the Medical Service. The Medical Service is a multi-disciplinary clinical service which includes 14 sections. (Allergy/Immunology, Cardiology, Dermatology, Endocrinology, Gastroenterology, General Medicine, Geriatrics/Palliative Care, Internal Medicine, Oncology/Hematology, Radiation/Oncology, Nephrology, Respiratory Therapy, Pulmonary, and Rheumatology.) Major duties: The incumbent will work with members of the Office of the Chief of Medicine administrative staff, section chiefs and others within and outside of the department of Medicine to ensure compliance with regulatory concerns and streamlined operations. The analyst is responsible for organizing, monitoring, and planning for complex day to day administrative operations of service. Management Analysis Duties: Labor Mapping / Physician Time and Attendance Provides data and projections to plan for clinical and administrative efforts in the sections and for section chiefs in support of determining labor mapping for their sections. Reviews labor mapping and provides detailed assessments of needed changes at least quarterly. Incumbent serves as the first level approver of leave and certifies timecards for employees in each section in the absence of the official supervisor. Utilizes data and knowledge of section-level operations to ensure timecards are complete and accurate. Provides guidance to Medical Service Program Assistants regarding the establishment and maintenance of Physician MSLE. For new MSLE, provides review of submission prior to technical review, for renewal MSLE, provides spot checks. Clinical Goals Provides detailed data and timely analysis to section chief to be used to set section and employee performance goals in support of annual pay for performance measures. Provides section chiefs with data and initial analysis to ensure clinical operations are streamlined for efficient operations and safe/effective patient care. Responds to requests for data in a timely manner and engages with Medical Service Section Chiefs regarding data needed to ensure high quality clinical operations. Assists with the gathering, interpreting, and trending of data for Focused/Ongoing Professional Practice Evaluations and Point of Care reviews in the sections. Maintains consistent contact with Section Chiefs / Supervisors to ensure processing timelines are met as it relates to employee performance evaluations and proficiencies. Works with Section Chiefs to ensure clinical access / clinical operations are monitored for effectiveness. Operations and Human Resources Management Evaluates program needs and provides Medical Service supervisors with data driven analysis of staffing needs. Supports business planning and makes proposals for new FTE. Provides data driven support to salary recommendations for incoming physicians through the Market Pay Review and Analysis process. For new physicians, works to complete initial Market Pay Reviews. For renewal Market Pay Review - ensures changes are completed in a timely manner / brought to the attention of the Medical Service Program Assistant for processing. Provides spot checks for renewals. Provides annual review of section level telework agreements and ensures agreements are in place for all staff who are teleworking. Reviews HR reporting data annually to ensure employees are aligned under the correct supervisor and any vacant positions have a plan in place for recruitment. Fiscal / Budget Management The incumbent administers separate financial accounts (fund control points) for the Medical Service program budget, including medical service and grant funding. Tracks and monitors spending in Medical Service fund control points Stays abreast of training and travel needs for the sections and provides summary of needs for annual budget. Monitors for changes to equipment needs not reflected in the facility equipment plan and ensures requests are documented. Serves as the control point official, certifying invoices and purchase card expenditures. Tracks and maintains records of expenses for the service. Incumbent oversees and tracks obligations and expenditures throughout the procurement and/or contracting process. Verifies obligations and expenditures on a timely basis in accordance with the financial plan and regulatory controls and are within amounts obligated. Continuous Process Improvement The incumbent is responsible for driving continuous process improvements within the sections. Maintains a familiarity with process improvement methodology as serves as a project lead for process improvements. Ensures balance between continuity and improvement, adjusting processes as needed to meet the needs of patients and staff. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00am - 4:30pm Monday - Friday Compressed/Flexible: May be available at supervisor discretion Telework: Ad-Hoc - This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Management & Program Analyst/PD91546A Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.