Administrative Officer

The Administrative Officer is located within the Primary Care Service Line at the Syracuse VA. The primary purpose is to provide direct support to the Primary Care Service Line Chief and the services under Primary Care Service Line umbrella (including Whole Health), the Staff and programs associated with the Primary Care Service Line, in assuring that goals and objectives are being accomplished and performance measures are met. Major duties: Major Duties: Responsibilities include budget management, productivity improvement, management controls, and short and long-range planning. The purpose is to provide both effective and efficient delivery of services to patients seen in this health care system. Incumbent develops, maintains, and implements a comprehensive business plan for the Primary Care Line in accordance with the philosophies of the Medical Center and the mission of the Department of Veterans Affairs. Administrative Responsibilities: (65%) The incumbent is integral to all resource allocations decisions involving resources which take into consideration FTE ceiling, hours of duty, salary budget, supply budget, equipment budget, space utilization, maintenance contracts, etc. Paramount to this responsibility is ensuring effective and efficient personnel and position management. This includes analyzing and measuring the resource needs of the patient centered care team organization and making recommendations based upon: non-physician staffing needs, physician staffing needs, approving individual expenditures for all non-recurring items, approving all requests for funding above budgeted levels, preparing funding and staffing requests, and managing capital assets including MCA labor mapping and related reporting requirements. The incumbent is responsible for managing the Emergency Department and attendance in accordance with the Office of Academic (OAA) guidelines. The incumbent is also responsible for ensuring that the on-call information is entered in AMION and that it is kept up to date. The incumbent must have the ability to extract both real time information from Syracuse VA and VISN 2 databases and current and past performance data from local, national and other data sources (e.g., VistA, CPRS, VSSC). Local, VISN and VA National report requirements (e.g., budget, workload, staffing, productivity, person class, etc.) and assignments are completed, and deadlines met in a timely and qualitative manner. Incumbent works to ensure monitoring budgetary activities including contracts. This includes development and maintenance of tracking systems for expenditures and contract concerns. Serves as the technical expert regarding operational problems and personnel administrative issues. This includes responsibility for reviewing and approving organizational changes, position descriptions and performance standards. Staff Assistant Responsibilities: (35%) Conducts periodic administrative reviews of Clinical Privileges for Physicians and professional staff, consistent with VACO and Joint Commission criteria. Ensures maintenance of assignment and attendance records for contract staff, Title 38, Hybrid 38, and Title V staff. Incumbent coordinates the OPPE/FPPE reviews and ensures their timely and accurate completion. The incumbent ensures that the nine dimensions of quality (acceptability, access, appropriateness, continuity, effectiveness, efficiency, safety and timeliness) and High Reliability (HRO) principles are integral in the daily operations and planning efforts. Performs other duties as assigned. Work Schedule: 0730-1600 (M-F) Telework: AD-Hoc only Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD21W14O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.