Administrative Officer

This position functions as the Business Manager in the Medical Service at the Martinsburg VAMC. They are directly accountable to the Medical Service Chief and has responsibility for the day-to-day administrative operations and budgetary activities related to the assigned Service. In this capacity, the incumbent has administrative responsibility for space, contracts, equipment, recruitment, data management and validation, and budget formulation for the assigned area. Major duties: Duties may include but are not limited to: Ensures that the programmatic, systematic, and financial objectives of the Surgical Service are met. Coordinates the administrative functions of the Medicine Service and gives administrative and managerial support to all professional programs under the supervision of the Chief of Medicine in execution of assigned tasks. Assists clinical services, related projects, and communicates at multiple levels on behalf of the Chief of Medicine and clinical and administrative programs. Independently works with the services reporting to the Chief of Medicine on their administrative and operational issues, providing guidance based on VA directives and regulations, VAMC policies, and good management principles. Provides full staff assistance on administrative matters affecting patient care, education, and organizational policy. Closely reviews all actions and requests received by the clinical and administrative services or from external entities (ie. VA Central Office, VISN, Congressional Offices, etc.) Generates innovative ideas and solutions to resolve provision of specialty services such as developing community partnerships, development of service agreements and MOUs to obtain services remotely from other VHA sites via telehealth, e-Consult and VVC modalities. Reviews utilization of overtime/compensatory time/holiday pay of the professional services. Makes recommendations for approval/denial. Provides information used to coordinate utilization of space within space assigned to the organization's activities. Reviews equipment requests, makes recommendation on priority of requests, and ensures that the requests are submitted with appropriate justification. Identifies and recommendations ways of combining, eliminating, simplifying , and improving procedures and processes. Collects and analyzes data as defined by leadership and distributes at least quarterly to Service leadership. Compiles final reports of evaluation efforts. Establishes administrative controls aimed at ensuring remedial actions are completed as proposed. Provides technical and administrative supervision of a small subordinate staff, including an Administrative Support Assistant, and Program Analyst Performs analysis of all areas of management, including planning, organizing, implementing, coordination, controlling, evaluating, educating, and improving medical, administrative and support operations of the healthcare system geared to the successful accomplishment of the VA mission. Exercises human resources liaison responsibility by initiating recruitment activities, interviewing, and selecting employees, complying with EEO objectives, planning and assigning work, and maintaining accurate and current position descriptions. Other duties as assigned. Work Schedule: Monday- Friday 8:00AM- 4:30PM Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD230250 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.