Administrative Officer (Anesthesiology)

The position is located within the Department of Veterans Affairs, Veterans Health Administration (VHA), Hampton VA Medical Center (VAMC), Anesthesiology Service. The Anesthesiology Service is a critical care-driven medical specialty responsible for the delivery of perioperative anesthesia care, pain management, sedation, and related clinical support services before, during, and after surgical and diagnostic procedures throughout the HVAMC. This position reports to the Chief of Anesthesiology. Major duties: Major Duties: Serves as the principal administrative advisor to the Chief of Anesthesiology and coordinates all administrative operations for the service. Develops, implements, evaluates, and revises administrative policies, procedures, and operating practices that support efficient clinical and business operations. Coordinates workforce planning activities including recruitment, staffing projections, position management, position descriptions, functional statements, job analyses, interview coordination, onboarding, orientation, performance plans, competencies, awards, training, and adverse actions. Monitors all personnel actions and advises leadership on status and completion. Serves as liaison with Human Resources, Finance, Contracting, Facilities Management, Supply Chain Management, Information Technology, Police and Security Service, Environmental Management, and other internal and external stakeholders. Maintains personnel records, validates time and attendance, monitors annual Talent Management System (TMS) compliance, coordinates mandatory training, and ensures organizational readiness for inspections. Develops and implements performance measures, workload analyses, productivity studies, dashboards, and operational reports supporting executive decision making. Evaluates trends in workload, staffing, access, utilization, expenditures, and quality indicators. Analyzes service operations and recommends organizational improvements that enhance efficiency, productivity, patient care, regulatory compliance, and resource utilization. Prepares annual reports summarizing accomplishments, strategic goals, quality initiatives, committee participation, education, staffing trends, fiscal performance, and recommendations. Assists the Chief of Anesthesiology with formulation, justification, execution, monitoring, and reconciliation of the annual operating budget. Tracks expenditures involving salaries, travel, equipment, contracts, supplies, and other operating expenses while ensuring funds remain within authorized limits. Performs market research, develops Independent Government Cost Estimates (IGCE), Statements of Work (SOW), acquisition packages, sole-source justifications, procurement requests, and supporting documentation. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday (8am-4:30pm) Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Anesthesiology)/PD503650 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.