Human Resources Assistant

This position is assigned to N941; NAF Human Resources Office; Commander, Navy Southeast; Naval Air Station, Jacksonville FL. The incumbent serves as a Human Resources (HR) Assistant, supporting HR and administrative operations, with a focus on civilian HR processes, benefits, administration, and related actions. Major duties: In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. MAJOR DUTIES AND RESPONSIBLITIES: Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band nonappropriated fund (NAF) employees involving a variety of occupations. Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority. Processes new appointments. Interviews employees to obtain data to complete appointment forms or instruct individual(s) in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance and investigation data. Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Processes employment verification request. Processes Requests for Personnel Actions (SF-52s). Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.). Provides assistance to customers on applicable procedures, instructions, and regulations. Monitors status on pending actions. Reviews personnel action requests for correctness of position numbers and organizational data. Retrieves data for reports. Provides information on status of personnel actions to operating officials. Determines necessary documents needed to support transactions and ensures they are included in the action and OPF. Establishes and/or maintains OPFs, including consolidation with prior service records. Obtains original OPF from records center or other activity as required. Conducts new employee orientation. Provides brochures, e.g., health/life insurance, and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, EEO, etc. Answers employee questions. Ensures benefit enrollments are completed timely and accurately and contain necessary certifications. Assists employees in preparing documents necessary for background investigations, (NACs) etc. Assists new employees in completing required appointment forms, e.g., Designation of Beneficiary, enrollment in MyADP. Assists in special projects by gathering data from files and automated systems and extracting information from official personnel folders. Compiles in prescribed format and forwards to supervisor for consolidation. Uses USA Staffing to compose and post Vacancy Announcements. Ensures vacancy announcement requirements are in compliance with OPM qualifications and area of consideration as requested. Maintains case files for each vacancy announcement within USA Staffing. Sets up and maintains databases, spreadsheets and centralized files. Maintains files consisting of reports, letters, notices and instructions. Screens and purges files as needed to remove obsolete or irrelevant material. Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it required supervisor's attention. Exercises discretion in determining whether visitor or caller is entitled to receive requested information. Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material. Expedites flow of information and communications. Utilizes an in-depth knowledge of regulations, policies and procedures to answer employee questions on a variety of personnel issues. Reviews personnel action requests and applications for accuracy, resolves discrepancies, and completes missing information. Determines benefit eligibility and creditable service (e.g., Service Computation Dates [SCDs]), and tracks suspense actions (e.g., probationary and trial periods). Ensures required documents and signatures are complete, properly sequenced, and prepared for subsequent routing and filing. Inputs data into automated personnel systems in a timely manner, verifying the accuracy of all salary and pay adjustments. Provides information regarding vacancy announcements to BUPERS employees and outside applicants. Coordinates interviews and prepares interview packages for the rating panel. Conducts reference checks on applicants. Prepares and distributes offer letters and non-selection letters. Coordinates release/report dates of new employees.