Administrative Specialist

These positions are located at the VA Southern Nevada Health Care System, in Las Vegas, Nevada. The incumbent provides management and program support to all clinical and supported programs in the Ambulatory Care Center, Community Living Center and Medical Center specifically supported by theMedicine Service line. Major duties: Advises the Chief, Assistant Chief and Administrative Officer of the Medicine Service on the practical and technical aspects of office administration, to include budgeting, purchasing, supply management, personnel administration, data processing, and files management, and performs staff support work in each of these areas. Monitors and reports time and attendance. Reviews and researches time and attendance records and logs and compiles information and reports for supervisors to use, such as salary costs, hours worked, and full time equivalencies, etc. Performs typing, stenography, and data transcription tasks. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms and written communication. Maintains confidential information for the Chief. Composes documents, briefings, and presentations and reviews and edits products for accuracy and completeness. Maintains staff competency folders, Medicine office calendar, independently schedules appointments and arranges meetings, and maintains the control point for suspense management. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 8:00am-4:30pm Compressed/Flexible: Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD04533A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.